Below are basic terminologies of email marketing that are helpful to understand some of the words used during your campaigns and in this reference manual:
• WYSIWYG – What You See Is What You Get. This is used to describe a web editor interface that lets you design newsletter templates using buttons similar to those found in a word processor such as Microsoft Word. Examples of buttons include bold, italic, using headings, a button to insert images, and more.
• Autoresponder – An autoresponder sends off an email to a subscriber automatically. A single autoresponder is most common – this typically just replies to a subscriber when they sign up. A sequential autoresponder is a little more advanced and allows you to schedule a series of predefined emails to be sent out on a specified schedule to each subscriber.
• Email Lists – A list of contact email addresses, usually created by personal contact, subscribed, registered or customers that have purchased products or services.
• Subscriber Lists – Lists that have been created by either in a physical store or website whereby email addresses were acquired by opt-in processes. Ex. Customer enters store and provides an email address or a visitor on a website receives a newsletter, an offer of a discount, a free gift, information or other by providing an email address.
• Unsubscribed Lists – Lists of contacts that did not ‘opt-in’, sign up, register or subscribe in giving out their contact information, including email address. These lists are normally acquired from government or public lists that have email addresses exposed or from websites that have been ‘scraped’. It is critical that lists like these are verified and further, have a clear ‘Unsubscribe’ link with the email campaign.
• Purchased Lists – Lists that have been bought from a company that includes contact information such as email addresses. These are considered a form of an Unsubscribed List. Sending a Purchased List also has a higher degree of blacklisting with Email Marketing Service Providers (EMSP) as the contacts may not only contact the sending person/company, but file a complaint with the EMSP. If there are a number of complaints, the EMSP will terminate the account.
• List Segmentation – Send messages to subsets of your subscriber base to help establish a stronger connection via more relevant newsletters. You can target subsets of your subscriber base and mail out promotions and offers based on demographics, purchasing history, geographic location, and more.
• Attachments – An email attachment is a computer file sent along with an email message. One or more files can be attached to any email message, and be sent along with it to the recipient. This is typically used as a simple method to share documents and images.
Most EMSP’s do not allow attachments for a simple reason – they increase the probability of a given message being viewed as spam (as a result, the EMSP (and your) delivery rates may be affected).
Attachments can also be flagged as computer virus files. You’re better off using Inline links in your email, which you can then link to a hosted file. When the user clicks the link, they are given the option to download the file. Not as streamlined as an email attachment, but much more likely to allow the email to reach its full audience.
• Spam Score/Checking – Finding out whether your subscribers actually got your email is important. If they didn’t, why not?
• Delivery – Delivery are those emails that reached their destination, whether unopened or not.
• Bounces – Bounces are those email addresses which were unable to be delivered. There are many reasons for this – the email address is no longer valid, the server was down, etc. Bounce emails are acceptable to a certain rate within your lists.
If you have a bounce rate of more than 3-4%, you must remove those email addresses that are not reaching their destination or you can become blacklisted and it will harm your ability to reach those email addresses that are valid. It is imperative that you protect your own lists or it could harm your own business!
• Opt-In or Unconfirmed Opt-In – When an e-mail service provider requires an “opt-in” process, this means that e-mail recipients have agreed to receive e-mail advertising, e-mail marketing or e-mail communication specifically from the company or individual sending e-mails.
• Double Opt-In or Confirmed Opt-In – When an e-mail service provider requires a “double opt-in” process that means that e-mail recipients have signed up to receive e-mail advertising, marketing or communications specifically from the company or individual sending e-mails. In addition, these individuals have confirmed (usually by clicking a link) that they did indeed, signup to receive such e-mail communication.
• No Opt-In Requirements – Very few e-mail service providers these days allow for e-mail addresses to be imported without any opt-in requirements. Opt-in requirements have been established to reduce SPAM mail and e-mail abuse.
• List Verification – A process that verifies that email addresses exist. If a server does not respond or returns an email address does not exist, it is called a bounce. The higher a bounce rate, the higher probability of your email address being blacklisted.
• Blacklist – A list of known or suspected spammers. There are a number of ways one can be blacklisted – DNS (Web site, email address), IP address (number assigned to your devices) are the more evident ones. What is important to understand here is that while your individual computer cannot be tracked, the IP Address (see below) your internet service provider assigns you can be blacklisted. For example, if you send high-bounce bulk email out from your home, your provided IP Address (from ATT&T, Verizon or other) could become blacklisted.
Not only will your email to your particular list not get through, but ANY email you send out from your home could be prevented from getting out, and for anyone residing there.
• Spam Triggers – There are a number of other ‘factors’ such as subject line words, use of emphasis (exclamation!), body context words (trigger words such as free, for sale, discounts, offers that are considered off limits or dangerous.) For more information on trigger words see our Spam Trigger Words page that has some, not all spam trigger words. You do not have to memorize this list, it is a list to give you an idea of what can trigger a message as spam. Using one or two of these phrases hardly places your message as spam. But when used in greater number with other factors it will.
Spam triggers are also determined by not only ‘content’ words, but what is in headers, URL’s and the body.
Again, if you want to take a quick glance at the website http://spamassassin.apache.org/tests_3_0_x.html, for examples of what a major anti-spam program is looking for. Other factors include high send rates, messages marked as spam by receivers, high number of images, etc. There are many factors.
• IP Address (Internet Protocol Address) – This number is an exclusive number all information technology devices (pc, laptops, printers, routers, modems, etc.) use which identifies and allows them the ability to communicate with each other on a computer network. It is a number 255.255.255.255 (IP) that could be blacklisted if you have high bounce rates or other factors.
• DNS (Domain Name System) – This allows the IP address to be translated to words. It is much easier for us to remember a word than a series of numbers. The same is true for email addresses. It is the website name http://www.crowdmail.com or email name server @crowdmail.com (DNS Name) that could be blacklisted if you have high bounce rates or other factors.